Fulton County Playhouse Board Meeting Minutes
November 7th, 2010
Attendance: Jim Lafary, Randy Weaver, Tammy Weaver, Joshua Derby, Larry Eskridge, Cassie Derby, Liz Pollitt, and Adam Derby were present. Absent were Hannah Kline, David Miller, Christina Brown, Aaron Haacke, and Ron Bunner.
The meeting was pushed back to around 2:30 until there could be 7 voting members, in case of a tied vote. Once Adam Derby arrived as the 7th voting member of the board, Cassie Derby called the meeting to order. Randy Weaver volunteered to give the prayer.
The minutes from the October 17th, 2010 meeting were submitted for board approval. Tammy Weaver pointed out that the minutes, which are labeled “Annual Board Meeting 2010 Minutes” are incorrect as the “Annual Board Meeting” was the board meeting that was held directly before the minutes taken for the October 17th, 2010 meeting. After pointing this out Tammy Weaver agreed to accept the minutes on the condition that the title is amended to reflect this change. Randy Weaver seconded the motion.
Financial Report
Overall Balance as of October 31, 2010: $1,486.76
Liz Pollitt brought to the attention of the board that Christina Brown still has an outstanding balance with the playhouse for her show “Bone-Chiller!” The money was said to have been mailed but as of November 7th, 2010 had not been received. As a result the director’s fee that was supposed to go to Christina Brown has not been paid.
The Telephone at the playhouse was turned off on October 27th, 2010. There will be a reconnect fee of $50.00 once it is decided to turn it back on.
Garbage was also shut off for the winter.
Randy Weaver brought up the fact that bathroom cleaning is taking up $250.00
Tammy Weaver moved to accept the Financial Report. Adam Derby seconded the motion.
Committee Reports
Barn Manager:
Jim Lafary said that next week he will go out to the bard to see about getting things ready for winter.
Jim Lafary mentioned that with the new seats, we will lose 1-2 seats per row.
Randy Weaver suggested that some of the old seats could be sold for a donation price such as $25.00
It was also discussed getting some of the seats scrapped as well.
Tammy Weaver and Larry Eskridge said they would form a group to send some letters out and get some adds in the newspaper to see if they could get any interest in someone taking the seats.
By-Laws: Nothing to report, Tammy Weaver said she would like to keep doing the By-Laws when the new committees are decided.
Concessions: Nothing to report.
Make Up:
Cassie Derby let the board know that there is now an excess amount of stage blood that can be used for future shows.
Cassie Derby also proposed getting some “Ben Nye Makeup”, but the concerns over inexperience & overuse were brought up. Cassie Derby is going to get some prices for some makeup and present them at the next board meeting.
Program Ad Sales: No report. The board pointed out that planning for programs needs to get started as soon as possible. Cassie Derby said that she was going to contact Christopher Brown about taking up the position and getting started on programs.
Properties: No report from the committee itself. Cassie Derby brought up that many of the props were moved to the attic in the rehearsal hall to help conserve on space.
Publicity: Larry Eskridge would like to keep doing it & Randy Weaver brought to the attention of the board that there is a free blog section of website of the Journal Star that could be used to get some free publicity. Randy Weaver then volunteered to write the blog. All relevant information for the blog needs to be sent to him at his email address.
Scholarship: No Report
Special Events:
Haunted House went well.
The board is still looking into a “Battle of the Bands” and “Workshops”.
Adam Derby brought up the idea of doing a talent show.
Randy Weaver brought up the idea of co-hosting a workshop with “Many-Light Productions” if they are interested.
Larry Eskridge brought up doing a Trivia Bowl; he also brought up the idea of a Chautauqua/Workshop idea.
Randy Weaver then suggested that if we were interested in hosting a Trivia Bowl event then we could also form a team and enter other events.
Technical:
Randy Weaver said he would like to be on the Technical committee again and would also like Aaron Haacke to be on the committee as well.
Randy Weaver mentioned that Jason Parkinson also said that he has a soundboard that he would be interested in selling to the playhouse. Randy Weaver will get a price for the board by the next board meeting.
Tammy Weaver informed the board that she would like to move the soundboard to her school to keep it safe and in working order over the winter. Larry Eskridge moved to accept the motion. Adam Derby then seconded.
Wardrobe: No Report
Set Design: No Report
Website: No Report
Old Business
David Miller was not at the board meeting to present new ideas for a sign.
Telephone was shut off as previously mentioned in the financial report
Special Events were discussed previously in the Special Events committee report.
Next Season
Children’s Show has shown several people interesting in directing it. All people interested in the children’s show will be allowed to submit shows and the board will select from there.
The board set the submission deadline for the next season as January 15th, 2011.
Anyone who has something they would like to submit needs to contact Tammy Weaver before the January 15th, 2011 deadline.
Haunted House Overview
The event went well for some of the problems it had trying to gather enough people for the event.
The group that was there for the haunted house as a great group to work with.
Lessons were learned in order to make it better for the next time.
We saw some new participants in the playhouse in the form of Kitt & Blaine Miccu.
The group that put on the haunted house would like to do another one if given the opportunity.
New Business
New Committees
Barn Manager: Jim & Susie Lafary