Fulton County Playhouse Board Meeting Minutes
July 10^th, 2011

Attendance: Ron Bunner, David Miller, Larry Eskridge, Liz Pollitt, Joshua Derby, Cassie Derby, Hannah Kline, and Christina Brown. Tammy Weaver and Randy Weaver were at the playhouse but absent for most of the meeting as they had a rehearsal. Absent were Adam Derby, Aaron Haacke, and Jim Lafary.

The meeting was called to order at 2:06 PM. Larry Eskridge gave the prayer.

The minutes from the June meeting were presented and accepted by the board.

Financial Report:
Balance as of July 8^th, 2011: $4,944.82

Cost of bills to be paid: 1700.39

• • • This cost may be higher due to the fact that Liz Pollitt was not sure exactly how much Sue Lafary was going to receive for doing her show.

  • Liz Pollitt mentioned that the upcoming electric bill was guessed to be around $1,200.

  • Liz also mentioned that there was going to be at least one last printing cost for programs but said it could possibly be two.

  • Liz also said that AT&T was becoming a pain to deal with and suggested that we look into another option, such as getting rid of the line out there and going completely cellular.

    • David Miller made a motion to look into a cellular solution.

      • Christina Brown was the 2^nd and the motion was approved.

  • The last thing that Liz mentioned was Randy Weaver had been using some of his own personal money to purchase items for his upcoming show “No Time for Sergeants”. She said that he may need to be reimbursed for some of the costs of the show.

  • Larry Eskridge moved to accept the financial report and pay what bills needed to be paid. David Miller was the 2^nd and the motion was accepted by the board.

Larry Eskridge then brought up the topic of the Directors Fee. He tossed around the idea that if a director did not use their entire budget that the remaining budget could be a bonus to add to the directors fee.

Committee Reports

• Barn Manager

  • Christina Brown brought up the fact that there was water in the bathrooms one day she was out at the playhouse. Liz Pollitt said that it was probably due to the fact that the electricity may have been off.

• By-Laws

  • No Report

• Concessions

  • Concessions are going well. The prices have gone up but the community has been more than happy to pay the extra cost to help out the Playhouse.

  • Christina Brown said that she has a deal worked out with Hy-Vee to get 100 candy bars for $65.

  • Concessions are doing well in the pit for the time being.

  • David Miller suggested making a mobile concession stand to put in the pit/rehearsal hall.

  • Christina Brown said she needs some help for the next few shows.

• Make-Up

  • No Report

• Program Ad/Sales

  • Christina Brown motioned that the Playhouse buy a toner cartridge for Christopher Brown and the rest of the money that he would be owed would be considered a donation to the Playhouse.

    • Larry Eskridge 2^nd the motion and it was accepted by the board.

At this point the meeting was on hold for 10 minutes as the smell of smoke began to fill the Rehearsal Hall. When it was checked the conclusion was one of the light fixtures in the Rehearsal Hall may have been malfunctioning. It was unplugged and the meeting resumed.

• Properties

  • No Report

• Publicity

  • Larry Eskridge is still doing the Spotlight for the Playhouse in the Canton Daily Ledger.

• Scholarship

  • It was talked about doing a scholarship for next year.

  • Cassie Derby asked about the 50/50 as funds from that usually go towards the scholarship.

    • Larry Eskridge said that he was going to look into getting tickets.