Board Meeting
Sunday, August 30, 2009
The meeting was called to order at 1:40p.m. by President John Harmon with the
following members present: President Harmon, Tammy Weaver, Randy Weaver
Ron Bunner, Caleb Suydam, Cassie Derby, Jordan Vandermeer, Kathi Vandermeer,
Phyllis Vandermeer, Junior Member Kelsey Bunner, Treasurer Liz Pollitt and guests Kathy Tarter and Cherrill Stockmann. Absent were Larry Eskridge, Hannah Kline, and Sara Mathis. Randy Weaver opened the meeting with prayer.
It was agreed to hear a presentation from our guests before starting down our agenda.
Ron Bunner reported on the organizational meetings setting forth the structure of the
new drama club to be named Fulton County Playhouse Junior Performers. So far the
organizers have reached these proposals. The organization will be a committee within
Playhouse organization with a Board composed of three parents and two members of
the Playhouse Board. They will operate under a separate checking account with
their own budget (with three check signers; two being required on each check. They
request a beginning investment by the Playhouse of $150.00 which will be paid back
from their first receipts. After that 70% of receipts will go to the Junior Performers
and 30% to the Playhouse. The Performers will have access to Playhouse materials and
resources with Playhouse permission. After considerable discussion, participation in the Performers will be limited to children in K-12th grades. The group will meet monthly for
general discussions and part of the meetings will be spent in workshops to teach the
young people about theatre skills.
There is still a question about whether the Performers can use the Playhouse tax-exempt
tax number or will need one of their own. Their first tentative activities include participation
in the Friendship Festival parade on September 19 with the children dressed in
costumes and distributing fliers. All Playhouse Board Members are invited to join them. On October 23-24 the group will host the Haunted Barn for Halloween. Motion to approve was made by Caleb Suydam, second by Jordan Vandermeer. Motion passed.
The group hopes to present a Christmas show and they are now considering and researching Christmas scripts.
The next Board meeting will be held on Sunday, October 4th at 1:30p.m. at the First
Christian Church in Canton.
The annual meeting will be held at 1:30p.m. on Sunday October 25th at the First Christian
Church in Canton. It will be a potluck dinner. Encourage anyone who has worked on a show in the past two years to attend.
As everyone knows we had a good deal of problems this past season with the patrons
restrooms and port-a-potties were rented. Tri County Septic has presented a bid of
$150.00 to pump out the septic tank and an additional $200.00 to Roto Root out the
lines. Further repairs discovered would be an additional cost. The Board discussed
the situation and voted to accept the $350.00 bid for repairs. It is noted that the unusual amount of rain this year aggravated the problem. Thanks to Sara Mathis for obtaining
this bid.
Tammy and Randy reported that a very faithful patron had provided $100.00 anonymously for tickets to be given away over the radio for “Memories From A Porch.” Thank you to our faithful customer for the support.
A copy of the report from Ron Bunner on the Playhouse website was distributed which
indicated the site is continuing to be popular.
Treasurer Pollitt presented the financial report for the period of 8/2 through 8/28/09.
The receipts totaled $2,127.80 and expenditures of $2,499.25. Our current balance
is $9,060.21. Let’s hope we have a good winter and reach next year’s season with
some funds on hand. Liz also distributed a report of the four shows this summer breaking down receipts and expenditures for each show.
Season 2,025.00
Mouse 1,962.00
Darkside 1,340.00
Memories 1,881.00
total 7,208.00
Bills presented for payment were as follows:
Greg Ford (mowing, gas, repairs) $425.99
David Miller Advance Pay ($200.00) $65.93 balance
David Miller (Royalties/Director fees) $450.00
Barbara Polcyn (10%) $720.80
Bills that Liz has not received yet include:
Waste Management
Dex
A T & T
Spoon River Electric
DVD mailers for B & B ($47.56)
Phyllis Vandermeer reported on the number of candidates needed for next year’s
Board. The committee of Hannah Kline, Caleb Suydam and Phyllis will present
the slate of candidates at the October meeting. Suggestions are welcome.
There being no further business a motion was made, seconded and carried unanimously
to adjourn the meeting at 3:45p.m.
Respectfully Submitted,
Phyllis Vandermeer
Secretary Pro Tem