Fulton County Playhouse Board Meeting Minutes
March 6th, 2010
Meeting was called to order at 2:04 PM. Larry Eskridge gave the prayer.
The board minutes for the February 6, 2011 meeting were presented for board approval. Randy Weaver motioned to accept, Adam Derby second.
Financial Report
Overall Balance as of 3/5/2011: $1829.49
Money from the Riser Fund ($1100) to be used for the season start-up.
Christina Keith’s Director’s Fee from Bone Chiller was voided.
Randy Weaver motioned to accept Bills to be paid, Larry seconded.
Larry motioned to accept Financial Report, Hannah seconded.
Committee Reports
Barn Manager
Greg Ford took care of leak out at the Barn.
Trash dumpster still sitting out at the Barn- Liz will call Waste Management.
By-Laws
No report.
Concessions
Idea was brought up to use the Concessions as a Booster Club like venue. Find Businesses
and Groups to volunteer to run the concession stand for a weekend or night. – Cassie will look
into businesses who may be interested in volunteering.
Price of items was discussed. Raise, lower, stay?
Make Up
No report.
Program Ad Sales
Chris Brown has started making contacts and will start bringing ad money in.
Randy is going to ask his boss to sponsor his show after finding how much it would be.
Also, Randy is going to ask about running a coupon in a program ad.
Randy motioned to allow businesses who wish to create a coupon as part of their ad.
Ron 2nd, motion passed.
Properties
No report.
Publicity
Entertainment section will run 4 play stories as well as a preview story.
Randy will talk to Gordon or Dee about Many Lights ad.
Scholarship
Need to get in touch with Jordan. Liz has record that $5000 is in the CD.
$348 in the account not in the CD.
Special Events
No report.
Technical
Randy Weaver still working on getting a board from Jason Parkinson.
Wardrobe
David Miller still has not returned his costumes from Dracula. Larry returned his costumes.
Sue Lafary has asked to use some and has paid her deposit. Tammy also will need to
use some.
Set Design
No Report.
Website
Still running.
Newsletter? Randy wants directors to write essays about why they chose their productions
to put up.
Question about when auditions will be for children’s show.
Directors will meet and decide
Had complements about our site.
Old Business
Barn Clean up Dates – committees are setting dates.
Ticket person- Cassie is in the works of seeing if her grandmother, Jean Rice, is interested in
coming back, or splitting the duties with Liz. Liz also said that she would come back and
do tickets.
Discussed coupon incentives.
New Business
Season
Check is cashed, so we are good to publish season.
Director’s meeting to take place in April to set auditions.
Need to find Director’s fee guidelines and price adjustment because we need to know what
price to pay out. –Christina will look in old minutes.
Larry talked to Mark Bixler about taping shows to sell to cast.
Randy made motion to have him come to talk to us.
Tammy mentioned that the fee for this is outrageous. Money is in question.
Larry will talk to him and get specifics.
Lawn Mower
Greg Ford said to fix it, would be $150-$200. Tammy moved to give him money to fix it.
Ron said to go ahead and give him $250 to make sure price is covered.
Randy seconded. Motion passed.
Cassie brought up that the CHS Thespian club is selling ads for their programs and was
looking to see if the Playhouse would be interested in purchasing an ad. Tammy moved
we buy up to $20 in an ad. Randy seconded. Motion passed.
Next Meeting set for April 10, 2011 at 2pm at the Playhouse Barn.
Randy motion to adjourn meeting, Adam second, meeting adjourned.