Fulton County Playhouse
Board Meeting
July 5, 2009
The meeting was called to order at 1:30 pm by John Harmon. Other Board Members in attendance were Sara Mathis, Hannah Kline, Randy Weaver, Tammy Weaver, Jordan Vandermeer, Ron Bunner, Caleb Suydam and Larry Eskridge. Kelsey Bunner was present. Liz Pollitt was present. Randy Weaver said the prayer.
There were two corrections to the June minutes. Randy motioned to approve the minutes based on those changes, and Jordan seconded it.
Business Manager, Liz Pollitt
Bank balance is $11,456.86 with $1175.23 in bills to be paid. Sweeny Todd refund of $1038.00 was put back in the riser account, and we lost approx. $175 on that show. Total sales for Mouse were $1962.00 & Beauty was $3770.00. We still have outstanding expenses to be paid for both shows. Jordan motioned to approve & Hannah seconded the financial report. Voice vote approved. Tammy motioned & Hannah seconded the bills to be paid. Voice vote approved.
Liz got a call from a patron who wanted her money refunded for Beauty when the show was called at intermission. We will not refund the money – industry standard. Tammy will put an announcement in the next insert about refunds due to weather etc.
Ron said he would look into his company’s garbage service to see if it is cheaper than Waste Management.
Tammy mentioned giving $200 to new director, David Miller, for his show expenses.
Beauty’s director’s fee will be $280 and it will be divided between, Sue, Kelsey, Amanda & Shelby.
Committee Reports:
Barn Manager – Per Sara, the septic will be inspected at no charge. Sara will work with Dale at Tri-County Septic to get it done. Porta potties will be cleaned on Fridays. Tammy made the suggestion, for peace of mind, to keep them through the end of the season since the fee was minimal. Tammy mentioned there is mold growing in the rehearsal hall women’s bathroom. Kelsey & Hannah said there are ceiling leaks in the backstage dressing rooms. Mold growing in the light loft was mentioned in addition to the pigeons in the roof. In summary, the barn needs attention, but hopefully, the winds & the rain will not cause further issues.
By-laws – Tammy Weaver – no report
Concessions – Sara Mathis – gave $313.00 to Liz for concessions deposit for Mouse & Beauty. Sara gave Jordan $333.00 to deposit for 50/50.
Make-up – Cassie Derby – no report, but it was mentioned that there wasn’t any to use for Beauty. Randy will buy his own for Darkside.
Program/Program Ad Sales – Jordan received the last 6 checks. Sergeant Supply ad bill is still outstanding.
Properties – Caleb Suydam – no report
Publicity – Larry will interview Kelsey & Amanda to hear what they learned as new directors. Doing Darkside mock interview/conference on 7/7 and Larry will review on 7/8. The Ledger community calendar show time needs to be changed from 7:00pm to 7:30pm.
Scholarship – Jordan will work with Ron on getting scholarship info on web page.
Special Events – Tammy Weaver – Begin thinking about the end of the season get-together – what do we want to do. Larry said he still wants to do an Abe Lincoln event, but it will depend on Larry’s health.
Technical – Randy Weaver – no report
Wardrobe – Kathi Vandermeer – it’s been cleaned and it looks good. Sue Lafary took home the old costumes to save for patterns.
Set Design – John Harmon – no report
Website – Ron Bunner – will get new gallery page up from Mouse.
Old Business:
Season –
Mouse – Hannah felt it went well. We need to fix the bird holes backstage. Also, she mentioned considering getting a generator in the event we lose electricity again as we did for her show, and as a result, having to cancel the performance.
Children’s Show – Went well except for the evacuation of one performance at intermission. Had some patrons that didn’t want to leave the building.
Darkside – Rehearsals going well.
Possum – Auditions are today & Monday, 7/6.
Tammy will get something to Ron for the website about 2010 show submittals.
New Business:
Kelsey said the kids want to start a drama club. She will ask a representative to come to the August meeting to discuss how the Playhouse might be involved.
Suggestion was made to have a 5th performance of the children’s show – Saturday matinee.
Suggestion, if schedule allows, to have two children’s shows divided by age groups.
Suggestion - for the plays, do one weekend with four performances instead of two weekends – would allow more time between shows and not require so much volunteer time. Idea will be discussed in future meeting.
Randy motioned to buy 6 lantern flashlights, not to exceed $60. They will be used for emergencies. Caleb seconded the motion. Voice vote approved. John Harmon will go to Farm King and purchase.
The next meeting will be Sunday, August 2 at 1:30 at the barn. Randy Weaver motioned to adjourn and Sara Mathis seconded it.
Respectfully submitted,
Sara Mathis