Board Meeting
January 11, 2009
The meeting was called to order at 1:40 pm by Larry Eskridge. Other Board Members in attendance were Tammy Weaver, Sara Mathis, Randy Weaver, Kathi Vandermeer, Ron Bunner, Hannah Kline, Caleb Suydam and Cassie Derby. Amanda Vandermeer & Kelsey Bunner were present. Liz Pollitt was present. Larry Eskridge said the prayer.
Larry Eskridge motioned to approve the December meeting minutes as is. Voice vote approved.
Business Manager, Liz Pollitt
Liz Pollitt presented bills to be paid. Ron Bunner motioned to pay bills & accept financial report. Caleb Suydam seconded it. Voice vote approved.
Old Business:
From Larry Eskridge, the financial situation is meek. We may have fewer ad sales this year, as The Ledger and other companies cut back. We may consider fewer productions to help cut costs. If there are any ideas of cost cutting, bring them to Larry. Liz Pollitt suggested looking into the phone costs. She will investigate our fees for both lines. Phyllis Vandermeer drafted a letter to Bill Cook.
Website – Ron Bunner presented website/email details. He has deleted irrelevant info & will update website as needed. Our contract runs until June 09. He suggested we start communicating via the website.
Special Events – The March dates are full at the Baptist Church. Tammy Weaver will ask what dates are available, and maybe we can work with those dates for the special events.
New Season – David Nidiffer is not able to direct this summer, but wants to be considered in the future. Tammy is still working w/Justin to get him to a board meeting to discuss his shows. Tammy will work with Jr. board members on the children’s show.
Sign – will be taken down 1/24 @ 1pm by Larry, Randy & Caleb.
New Benches – Kathi Vandermeer said that Jordan delivered 8 new benches, and they are in the pit at the barn.
New Business:
Larry assigned committees:
Barn Manager – Sue Lafary – contacted Hicks Gas, and there is no leak in the tank.
By-laws – Tammy Weaver – no report
Concessions – Sara Mathis – no report
Make-up – Cassie Derby – no report
Program Ad Sales – Larry Eskridge has not spoken to John Grant yet.
Properties – Caleb Suydam – no report
Publicity – Randy Weaver, Larry Eskridge and Hannah Klein – no report
Scholarship – Jordan Vandermeer – no report
Special Events – Tammy Weaver – see above
Technical – Randy Weaver – no report
Wardrobe – Kathi Vandermeer – no report
Set Design – John Harmon – no report
Website – Ron Bunner – see above
Larry’s job is changing, and he may not be able to serve as President. He would like suggestions on advertising and sponsoring. He also has the name of a volunteer who would like to help at the Playhouse.
Caleb Suydam motioned to make Phyllis Vandermeer board member emeritus. Cassie Derby seconded it. Voice vote approved.
February 8, 2009 at 1:30pm is the next meeting.
Caleb Suydam motioned & Ron Bunner seconded - to adjourn at 3:00 pm.
Respectfully submitted,
Sara Mathis