Fulton County Playhouse
Board Meeting
December 14, 2008
The meeting was called to order at 1:30 pm by Larry Eskridge. Other Board Members in attendance were John Harmon, Tammy Weaver, Sara Mathis, Randy Weaver, Jordan Vandermeer, Ron Bunner, Hannah Kline and Cassie Derby. Shelby Courtois was present. Liz Pollitt was present. Larry Eskridge said the prayer.
Larry Eskridge motioned to approve the November meeting minutes as is. Voice vote approved.
Business Manager, Liz Pollitt
Liz Pollitt said the bank balance is $3312.23. We are getting charged a bank service fee for low balance. Liz will check into this. Randy Weaver motioned to pay bills & accept financial report. Ron Bunner seconded it. Voice vote approved.
Old Business:
From Larry Eskridge, Sue Lafary has said she will donate the money for propane if needed. She’s concerned about the pipes freezing. She is contacting Hicks Gas.
Website - Jordan Vandermeer talked to Cindy Arnett regarding the website. Our current contract ends in June 09. The committee suggested that we try Yahoo for 3 months & manage the website ourselves instead of using a vendor. Ron Bunner will contact Infobaum to find out the details & obligations. He will try to get the passwords from Cindy. We will discuss again after 3 months on Yahoo.
Special Events – Discussed raffle vs. silent auction vs. auction. Tammy Weaver will ask the Baptist Church for the facility on March 7 or March 14. Sara Mathis will get 6 people for free entertainment, and see if Steven Taylor will donate autographed golf balls. Jordan Vandermeer talked to Walmart for donation of Playstation or something for a raffle. He also knows Jim Thome’s next door neighbor to get an autographed item. Times & meal to be determined.
New Season – Cassie Derby submitted Dracula. Randy Weaver submitted Dark Side. Justin Duckweiler submitted Sweeney Todd, Hair and Spring Awakening. We decided Sweeney Todd is the top choice of the three. Tammy Weaver will talk to him again. Tammy Weaver will get together with the Junior board members to discuss the Children’s Show.
Sign – will be taken down 12/20 @ 10am by Larry, Randy & Jordan.
New Benches – Jordan Vandermeer can get seven benches from Farm King for $494.
New Business:
Larry assigned committees:
Barn Manager – Jim Lafary
By-laws – Tammy Weaver
Concessions – Sara Mathis
Make-up – Cassie Derby
Program Ad Sales – Larry Eskridge will ask John Grant to chair this committee with potential Board membership. Jordan Vandermeer motioned & John Harmon seconded it.
Properties – Caleb Sudyam
Publicity – Randy Weaver, Larry Eskridge and Hannah Klein
Scholarship – Jordan Vandermeer
Special Events – Tammy Weaver
Technical – Randy Weaver
Wardrobe – Kathi Vandermeer
Set Design – John Harmon
Website – Ron Bunner
Larry received a resignation letter from Phyllis Vandermeer. We will table the discussion until we find out more information. John Harmon suggested creating a Board Emeritus position if Phyllis does decide to resign.
January 11, 2009 at 1:30pm is the next meeting.
Jordan Vandermeer motioned & Ron Bunner seconded - to adjourn at 3:45 pm.
Respectfully submitted,
Sara Mathis